Privacy Policy

This policy explains what Yiddish Tools ("we") collects when you use our website, apps and API, what we do with it, and the choices you have. If you have a question, write to hello@yiddish.tools.

Using our Chrome extension? See Yiddish Tools for Chrome below.

What we collect

• Account details: your name, email address and password (stored hashed), your Google account ID if you sign in with Google, and your passkeys and two-factor settings.
• Team details: team names, members, roles, invitations and team settings.
• Your content: the audio, video, text and documents you upload or record, and what the tools produce from them, such as transcripts, translations, speech and nikud. This includes the names and terms you give us to spell correctly.
• Voice samples: recordings you use to clone a voice, and the name of the person whose voice it is.
• Meetings: when you send our notetaker to a call, we receive what is said, the names of the participants, and the notes we produce.
• Billing details: your plan, credit balance and purchase history, and your card's brand and last four digits. Stripe handles the full card number; we never see it.
• Usage and technical details: which tools you use and how much, your IP address, browser and device, and logs of requests and errors.
• Messages: anything you send us when you contact us.

How we use it

• To run the tools and keep your work in your team's library.
• To bill you, and to show you your usage.
• To keep the service secure and prevent abuse.
• To answer you, and to send emails about your account, your jobs and your payments.
• To send occasional product news, such as new tools and offers. Every one of those emails has a one-click unsubscribe link.
• To fix problems and improve the service.
• To train our models, as described in the next section.

Our staff can open your content when that is needed to fix a problem, help you or look into abuse.

Training and AI proofreading

Every team has a setting called "Allow training on this team's recordings". It is on by default. Team owners and admins can turn it off at any time in the team's settings. The setting that applies to an item is the one in place when the item was created.

While it is on:

• We may use your recordings and transcripts to train and improve our models.
• Transcripts are proofread by an outside AI provider, which receives the transcript text, and quoted sources are marked.
• We keep the original words and the corrections alongside the item, for training.

While it is off, your new recordings and transcripts are not used for training and are not proofread, so transcripts keep more mistakes and quoted sources are not marked. Material already used to train a model cannot be taken back out of that model.

Other AI features

Some features need an outside AI provider whatever the training setting is, because the provider does part of the work. Audio enhancement sends a transcript of the recording to find what to cut. Meeting notes send the meeting's transcript. The audio archive sends passages of your recordings and your searches to build search, summaries, topics and answers. We send only what the feature needs.

Who processes your data for us

We do not sell your personal information, and we do not show ads. We use these service providers to run Yiddish Tools:

• Laravel Cloud: hosting, databases and monitoring (Laravel Nightwatch).
• Cloudflare: file storage.
• RunPod: the GPU servers that run our speech and language models.
• Anthropic, Google and OpenAI: AI models for proofreading, audio enhancement, meeting notes and the audio archive.
• Meilisearch: the search index of your audio archive.
• Vexa: the notetaker that joins your Zoom or Microsoft Teams calls.
• Stripe: payments.
• Google: sign-in, if you choose to use it.
• An email delivery provider: the emails we send you.

When we check a quoted source, we ask Sefaria for the text of that reference. Sefaria receives only the reference, not your recording or transcript.

We may also share information when the law requires it, to protect our rights or the safety of others, or as part of a sale or merger of our business.

Who else can see your work

Everything in a team's library is visible to every member of that team. If you create a share link, anyone who has the link can see what you shared, without an account.

How long we keep your data

We keep customer data for 12 months. If you delete your account, we keep your data for 30 days after you delete it.

• Deleting a recording from your audio archive removes it at once.
• Other items you delete disappear from your team right away, and are kept for the periods above.
• A team with other members stays open when one member deletes their account, and its work stays with the team.
• We keep billing records for as long as tax and accounting rules require.

To have your data erased sooner, write to hello@yiddish.tools.

Cookies

We use only the cookies the site needs to work: they keep you signed in and protect your forms. We remember your light or dark setting in your browser. We do not use advertising or analytics trackers. On the billing page, Stripe sets its own cookies to prevent fraud.

Security

We use encrypted connections, store passwords hashed, encrypt stored secrets and limit who can reach customer data. You can protect your account with two-factor authentication or a passkey. No system is perfectly secure, so please tell us right away if you think your account has been compromised.

Your choices and rights

• You can download your work, change your details and delete items or your account from inside the app.
• Team owners and admins can turn training off in the team's settings.
• You can stop product news emails with the unsubscribe link at the bottom of any of them. Emails about your account, your jobs and your payments still arrive.
• You can ask us for a copy of your data, or to correct or erase it, by writing to hello@yiddish.tools.

Depending on where you live, you may have further rights over your personal information, including the right to object to how we use it and to complain to a data protection authority. We will not treat you differently for using them.

People in your recordings

You are responsible for having the right to upload what you upload, including permission from the people recorded where the law requires it. If you appear in something on Yiddish Tools and have a concern, write to us and we will look into it.

Children

Yiddish Tools is not meant for children under 13, and we do not knowingly collect their personal information. If you believe a child has given us information, write to us and we will remove it.

Where your data is processed

We and our providers process data mainly in the United States, and in other countries where our providers operate.

Yiddish Tools for Chrome (browser extension)

This section covers the Yiddish Tools extension for Google Chrome: what it sends to us, what we keep, and how you delete it. Where it differs from the rest of this policy, this section applies to the extension.

What the extension does. You press Alt + Y and speak Yiddish, and the extension types your words into the box you are in. The microphone is on only while you dictate.

What is sent to us

• The sound of your dictation, while you dictate. We turn it into text and send the text back.
• A random computer id the extension makes (not your name, your Google account or a hardware number), the app version, and the language you read our terms in.
• That you agreed to our terms: which version, in which language, and when.
• If you sign in (optional, for free minutes): your phone number, the code you type, and if you give them, your name and who invited you. A telephone carrier delivers the code by text message or call.
• If you choose to send us a post for free minutes: the pictures you attach, the group's name and size, and the link.
• Your internet (IP) address, as with any website, to share free minutes fairly and to stop abuse.

What is never sent

• The pages you visit, their addresses or their text. To place spaces correctly the extension looks at the text just before your cursor, inside your browser only.
• Your keystrokes, clicks and browsing history.
• Your own word list and your settings. Chrome itself keeps them (Chrome sync, if you use it).

What we keep, and why

• What you dictate (sound and text), encrypted, to make our Yiddish recognition better. Our systems learn from it; no person on our team listens to it or reads it.
• Usage counts (seconds per computer and per day) so free minutes stay fair. Counts per signed-in account are kept about a week, per computer about 120 days.
• The computer record (id, first seen, IP address, app version) and your agreement record.
• When you delete: a note that a deletion happened (when, and how many recordings), never what was said.

Our logs never contain what you dictate. On your computer the extension keeps your session pass, your settings and your recent dictations (7 days unless you change it). In shared-computer mode nothing personal is kept, and Finish ends your session.

Who we share it with. Nobody, except the telephone carrier that delivers a sign-in code (your phone number and the code only), and when the law requires it. We never sell your data and never use it for advertising.

Deleting what you said. In the extension: Settings → Your recordings → Delete my recordings. It deletes everything this computer dictated until now (on a shared computer: your session), and the history kept in Chrome. Or write to hello@yiddish.tools: Settings → Get help writes the e-mail with your computer code in it. Removing the extension deletes everything it kept on your computer.

Security. Everything is sent over HTTPS. What we keep is encrypted on our servers.

Children. Yiddish Tools for Chrome is not directed at children under 13.

Chrome Web Store User Data Policy. The use of information received from Google APIs will adhere to the Chrome Web Store User Data Policy, including the Limited Use requirements.

Changes. If what the extension collects changes, we update this section and show the change in the extension before it applies.

Changes to this policy

If we change this policy, we will update the date at the top of this page. If a change is significant, we will also tell you by email or in the app.

Contact

Write to us at hello@yiddish.tools.